This week we decided to take the plunge and finally migrate our internal e-mail system to Google Apps. I’ve been using Gmail personally since it launched, and I’ve always been impressed with its amazing spam fighting abilities and the general level of innovation throughout the system.
Up until now we’ve hosted our own e-mail servers in-house, and whilst that has given us a high degree of flexibility, it’s also been a pain to configure, maintain and keep spam free!
We’re particularly happy with gmail’s filters – previously we had to edit a maildrop filter file on our server in order to set up new rules. Not only does Google provide a simple interface to configure them, it also gives us the ability to choose whether they are marked as read when they come in. I know it’s possible to replicate this in a desktop mail client, but it’s much better to do it on the server – that way if you access your e-mails from multiple devices, they will be organised the same way on each one. This is particularly handy for us as we receive a fair amount of auto-generated notification e-mails from our various web sites which we don’t need to read as they come in but we do like to keep to refer back to.
So the key benefits to us are:
- Simplified and improved filter configuration
- Improved spam detection
- Excellent web mail platform
- Shared calendars
- Easier Administration for setting up new users and groups.
- Takes less time to maintain.
We also plan to become a Google App’s Authorised Reseller over the next few months, so that we can resell these services via hoston.it